Grants Program and Guidelines

Please note, Children’s Week Grants are now closed for 2019.

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Children’s Week Grants for Regional, Remote & Metro Organisations

Meerilinga Young Children’s Foundation Inc. (Meerilinga) through the Department of CommunitiesLotterywest & Healthway, is providing small grants to encourage not for profit community organisations and local governments in regional, remote & metro areas to be part of Children’s Week 2019.

Grants of up to $1,000 (excl GST) will be available for local activities organised by one or more organisations. As this is a competitive grants process, there is no guarantee that every organisation that meets the eligibility criteria will be funded.

To be considered, all applications must be received by Meerilinga by the closing date. All applications are to be submitted via the Children’s Week WA Website.

Closing Date: 4:00pm, Friday 16 August 2019

Please note: It is highly recommended that applicants refer to the Grant Evaluation Report Template to familiarise themselves with the reporting requirements prior to application.

Program objectives

Children’s Week is a National, annual event held during the fourth week in October right across Australia. This week is dedicated to celebrating children across our State and highlighting their right to happiness. It is an opportunity for the community to engage in a variety of activities that facilitate, support and encourage children and their families to celebrate, play and discover together. It is imperative that each event promotes good health and activities which encourage healthy lifestyles as demonstrated by Major Partner Sponsor Healthway.

The theme for Children’s Week 2019 is drawn from article 12 of the Convention, which recognises that “Children have the right to good quality health care, clean water, nutritious food and a clean environment so that they will stay healthy. Richer countries should help poorer countries achieve this”.

The National Children’s Week Council simplified theme is: “Children have the right to be healthy, safe and happy”.

Eligibility Criteria

  • the event/activity must acknowledge and celebrate Children’s Week and the 2019 theme “Children have the right to be healthy, safe and happy”
  • the event/activity must be have the name “Children’s Week” in the title
  • the event/activity must be held during Children’s Week 18 October 2019 – 27 October 2019
  • the event/activity must be held in Regional, Remote & Metro areas of Western Australia
  • the event/activity demonstrates an arts focus, promoting arts based activities to children and families (dance, song, craft, theatre, etc.)
  • the event/activity promotes healthy eating where applicable and healthy lifestyle choices
  • the event/activity must be offered free-of-charge to West Australian families with children and be open to children from multiple services, organisations or schools.

Who can apply

Eligible groups and organisations must be:

  • an incorporated not for profit organisation
  • a local government authority
  • may be auspiced (sponsored) by an eligible group or organisation

Who is not eligible?

Schools and for-profit organisations that operate kindergartens, long day care, outside school hours care service, family day care or playgroup are not eligible to apply for a grant. Not for profit organisations who offer these services are still able to apply.

*Please note: Not for profit organisations and Local Government Councils can still work in collaboration with any of these organisations to provide a Children’s Week activity. Contact your Local Government representative or NFP to get something planned!

Activity Conditions

To receive a grant, organisations must:

  • Promote their activity through a range of media channels to encourage attendance and generate community awareness of Children’s Week
  • Acknowledge funding assistance provided by the Department of Communities, Lotterywest & Healthway through Meerilinga must be included in any advertising and on any material relating to the project by using the words ‘Supported by the Department of Communities, Lotterywest, Healthway and Meerilinga’
  • Provide Children’s Week activities and events for families to have fun to increase their connection with their community providing access to informative and relevant community information
  • Provide Children’s Week events and programs where children have an opportunity to be healthy, safe and happy through engaging activities and strengthening environments/community events
  • All successful applicants are required to add their event as part of the Children’s Week website
  • Promote healthy eating objectives suggesting to Go for 2 fruit & 5 vegetables daily, as per the Healthway message. Each successful applicant must share 2 x posts spreading the Healthway Go for 2 & 5 Message via social media/newsletter or other communication method. Content will be supplied and screen shots of the shared information will need to be provided in the evaluation report
  • Each successful applicant will go through the below Acquittal Process, submitting a post-event evaluation to Meerilinga.

What is covered by the grant?

Funding of up to $1,000 (excl GST) is available for organisations to deliver a range of events/activities during Children’s Week including (but not limited to):

  • award ceremonies (no prizes)
  • activities for children
  • workshops, seminars and talks
  • events promoting local services and
  • morning/afternoon tea
  • excursions/day trips
  • barbeques/dinners

Funding may be used for:

A range of items associated with staging an event/activity such as:

  • publicity
  • transport
  • equipment/venue hire
  • entertainment
  • healthy food (fruit and vegetables promoting the Go for 2 & 5 message of Healthway)
  • non-alcoholic beverages
  • Additional administrative costs incurred as an outcome of the specific activity such as mileage, phone, volunteer expenses.

Funding may not be used for:

  • the purchase of capital equipment
  • interstate and overseas travel
  • individual prizes
  • staff salaries cannot be funded.

Assessment criteria

Grants will be assessed against the following criteria:

  1. evidence of how the activity will support children’s learning and development against the following outcomes: health, mental/emotional/physical wellbeing, safety, identity, community, learning and communication
  2. strength of the organisations’ communication strategy to promote attendance at the activity
  3. reach of the activity (e.g. number of families, children, early childhood services and schools that can attend, number of sessions offered, age groups targeted, families from a variety of socioeconomic backgrounds, inclusion of CaLD & ATSI communities).

In determining the allocation of Children’s Week grants, Meerilinga will endeavour to ensure that the total of funded activities represents a balance across geographical locations, participant age groups, numbers and organisation types. Priority will be given to activities in local government areas that are experiencing vulnerability and disadvantage.

How to apply

All applications are to be submitted online via the Children’s Week Grant Application Form by Friday 16 August 2019.

Organisations can only apply for one grant. If you are a large organisation, please consider if any other parts of your organisation are also applying for a grant i.e. A Local Government Council that operates multiple libraries.

Organisations will be notified of the outcome of their grant application in September 2019. Approved applications must register their event with the official Children’s Week WA calendar of activities. If you do not receive a grant, you still have the option to have your activity listed in the calendar of activities.

Assessment and notification

All applications will be reviewed against the selection criteria outlined in this document.  All organisations that apply for funding will be notified via email of the outcome of their submission by the 13 September 2019.

Grant Acquittal

Successful applicants in receipt of a Children’s Week grant are required to submit a short post-event report including photos on their event/activity prior to Friday 29 November 2019. This final report must be completed using the Grant Evaluation Report Template and will give a summary of the outcomes, and participants in the event/activity. You are most welcome to promote your event using this Event Poster Template. If you choose to create your own promotional materials, you will need to incorporate all of the grant funders logos.

Final acquittal of your grant also requires a statement of income and expenditure for the event/activity which must be certified by the authorised signatory of the organisation. Grant applications must clearly detail a breakdown of anticipated expenditure. Applicants must use the grant solely for the provision of the Children’s Week activity as detailed in their application. Children’s Week grants may be directed to costs such as:

  • guest speakers, entertainment, performance or other artists
  • learning or craft materials
  • children’s prizes and certificates of participation or achievement
  • additional administrative costs incurred as an outcome of the specific activity.

Organisations are encouraged to use the full value of their grant on their activity, as any unused funds must be returned to Meerilinga by 31 December 2019. For amounts unspent under $100, contact Meerilinga for permission to spend the remaining funds post event, in line with the overall purpose of your approved event.

The report and and/or supplied photos may be used for promotional purposes by Meerilinga. It will be assumed that consent has been received for any photos supplied.

Grant monies will be transferred via EFT into the organisations nominated bank account on or before the 4 October 2019.

Apply for a grant